Frequently Asked Questions

For Students, Parents, and Schools


 

  1. What are the 2022 seminar dates/location?
      • This year’s seminar will be held Thursday, Thursday, June 2nd – Sunday, June 5th, 2022 at University of Central Oklahoma in Edmond, Oklahoma.

     

  2. The student who registered can’t be there on time/has to leave early or has an event in the middle of seminar, what should I do?
      • We generally try to avoid having a student arrive late or leave early except in the case of a specific, unavoidable reason – i.e. AP Exams, family obligations, etc. Reasons like a sports event, prom, etc. are not good reasons. If something like that pops up please ask the school to send their alternate student.  If a student needs to leave and return in the middle of seminar for a reason that cannot be avoided, please inform the Leadership Seminar Chair prior to seminar. A parent/guardian will have to complete paperwork with details of the students plan to leave and return.

     

  3. How does the school register?
      • They log into HOBY online registration at HOBY.org. Please reach out to our Director of Recruitment at oklahobyrecruitment@gmail.com if you need help finding your school ID or password!

     

  4. My school has filled up their registration spots or I want to register directly, how do I do that?

     

  5. How should the school select a student?
      • There is no one right answer to this question. Some schools choose a student they think would be a good fit; some ask students to write essays, some choose a person who does a lot of volunteering. Additionally, the people who get the most out of HOBY are the people who WANT to be there.

     

  6. How much does it cost to attend HOBY Oklahoma?
      • Primary student – $395; Alternate student – no fee – but each registered student (primary or additional) should have a unique alternate student registered. For example, let’s say a school registers a primary student and also an additional (2nd) student. The primary student gets sick and the school decides they will just send the 2nd student. Doing so does not result in a refund of the funds paid for the primary student who cannot attend; Additional student – $395 (this student should not be the same as the alternate student – and cannot take the primary student’s place if the primary student cannot attend). 

     

  7. Where is seminar? 
      • The seminar will take place at University of Central Oklahoma in Edmond, OK. Click here for a link to a campus maps.

     

  8. I’m an ambassador attending seminar- where should I go when I arrive? 
      • Registered ambassadors will receive information about seminar arrival time and location from the Recruitment Team prior to the seminar. Please be on the lookout for this information, and direct any questions to oklahobyrecruitment@gmail.com

     

  9. What kind of program is planned? 
      • During your HOBY Seminar, many dynamic leaders—all volunteers from the fields of business, education, government, and other professions—will address aspects of our changing world and the challenges future leaders will confront. The program will not promote any specific political party, religion, or way of thinking, but is designed to develop critical thinking skills by actively involving participants in discussions and informal debate. During the seminar, you will be asked to undertake a community service project(s) involving at least 100 hours during the year following your seminar, to make a difference in your school, community, place of worship, or other environment where you see a need. The program also includes outstanding speakers, leadership activities, social events, and a special closing ceremony to which your parents are invited.

     

  10. What are the accommodations like? 
      • Participants will be assigned to dorm rooms with a minimum of two ambassadors in each room on floors reserved exclusively for the seminar. Registered ambassadors will receive a packing list from the Recruitment Team prior to the seminar. Everyone will receive nutritious breakfasts, lunches, and dinner. The first meal served will be dinner on Thursday, May 30th. On the Medical History Records Form, please indicate any special dietary considerations or restrictions, whether due to allergy or choice, and we will do our best to accommodate you.

     

  11. What should I pack to attend seminar?
      • Registered ambassadors will receive a packing list from the Recruitment Team prior to the seminar. Please note that the accommodations will be in a college residence hall setting, and items such as towels, bedding, and toiletries will not be provided.

     

  12. What if I need to take medication while I am at the seminar? 
      • Please provide information about your medication on the Medical History Records Form and bring the Physician Medication Verification Form with you to the seminar.  This form will be available when the required Pre-Seminar Materials are sent out in the spring. If you need another copy or have any questions about this form, please contact LSC Brooke Burnett, brooke.hobyok@gmail.com. Make sure to read and comply with the Policy for Use of Medication During a HOBY Event.

     

  13. Why do I need spending money while at seminar?
      • There will likely be opportunities to use vending machines on campus, or opportunities to use spending money for similar items during the travel day. All meals and some snacks will be provided.

     

  14. I have specific dietary restrictions or food allergies- will there be food available to meet my needs?
      • Yes, when the Pre-Seminar materials are sent out in the spring, please indicate any food accommodations or restrictions you have.  We will alert your senior staff member and UCO to ensure that there are available options for everyone. Contact Leadership Seminar Chair Brooke Burnett, brooke.hobyok@gmail.com.  We will work with you, your parent/guardian, HOBY Staff, and UCO staff to make sure you are accommodated accordingly.

     

  15. I have specific medical needs that require special accommodations- who should I contact?
      • When the Pre-Seminar materials are sent out in the spring, please indicate that on the form and follow up with Leadership Seminar Chair Brooke Burnett, brooke.hobyok@gmail.com.  We will work with you, your parent/guardian, HOBY Staff, and UCO staff to make sure you are accommodated accordingly.

     

  16. If necessary, how may I be contacted during the seminar? 
      • Parents, friends, and family members are discouraged from calling students during the seminar due to the disruption caused to panels and activities. Ambassadors will have access to phones during free time and in the evenings. In case of emergency, your parent(s) or guardian may call Leadership Seminar Chair Brooke Burnett, brooke.hobyok@gmail.com, 580-548-7221. The seminar will be chaperoned by qualified adults who will be staying at the facility 24 hours a day.

     

  17. Who pays for the seminar? 
      • Your school, a local organization, or parent has paid a Registration Fee and will provide transportation to and from the seminar. All costs for meals, lodging and training materials have been generously provided by sponsors throughout our state, including businesses, foundations, individuals, and service organizations wishing to support leadership education.

     

  18. What should I wear at the seminar? 
      • The packing list that will be sent by the Registration Team prior to the seminar will cover this. Here’s a past packing list if you would like to see an example of the packing list you will receive prior to the upcoming seminar. These items are subject to change, but this will generally cover the big items. Please note that the size of bedding does change annually as we use different residence halls: Oklahoma HOBY Packing List (2019)

     

  19. Can I use my cell phone or other electronic devices during seminar?
      • Yes, you can bring these devices to seminar.  We will ask that you put it away during all speakers and activities.  If it becomes a problem, you may be asked to surrender your device during these times and it will be given back to you during “free time.”

     

  20. What transportation arrangements have been made? 
      • You are responsible for your transportation to and from the seminar. Please include all details of your itinerary on the enclosed Participant Confirmation Form. If you have last minute transportation problems, please notify Leadership Seminar Chair Brooke Burnett, brooke.hobyok@gmail.com, 580-548-7221.

     

  21. What if I am unable to attend the seminar? 
      • If circumstances arise that prevent you from attending the entire seminar, including overnight, we would like to give another student the opportunity to attend. Please return these forms to the person at your school who selected you, and follow up with a call to Leadership Seminar Chair Brooke Burnett, brooke.hobyok@gmail.com, 580-548-7221.

     

  22. Who may I contact should I have additional questions? 
      • Additional questions or concerns should be directed to Jordan Pearse, Leadership Seminar Chair at 504-715-4399 or Leadership Seminar Chair Brooke Burnett, brooke.hobyok@gmail.com.

     


Frequently Asked Questions

For Alumni and Volunteers


 

  1. What can I do to be involved with HOBY Oklahoma?
      • HOBY Oklahoma is always looking for new volunteers and donors!  Reach out to the Corporate Board President and/or Leadership Seminar Chair to see what you can do!

     

  2. I can’t be at seminar, but I want to still volunteer.  What can I do?
      • Seminars take many hours to pull off even before the seminar even begins.  Contact our Leadership Seminar Chair to see what you can do to help plan seminar.

     

  3. I’m looking for a non-profit to contribute to financially.  How do I contribute to HOBY Oklahoma?

     

  4. How do I get to be a staff member for seminar?
      • Please visit www.hoby.org and apply for the position that you want with HOBY Oklahoma. Follow up with an email to the appropriate Planning Team Member to learn more, as there may be an additional application to complete to be part of our staff! If you will be under 21 years old at the time of the next seminar, please contact the Director of Junior Staff at okhobyjrstaff@gmail.com. If you will be 21+ at the time of the next seminar, please contact the Director of Facilitators at okhoby.srstaff@gmail.com

     

  5. How do I get involved with alumni events?
      • Please reach out to us by sending a Contact Form with your information, such as alumni year, email address, and cell phone number!